Procedure for Obtaining a Tax Refund .
 

1.Customers  

  • Collect Original Invoices such as Hotel, Meal, Telecommunication, Car Hire , Exhibitions, Conference bills.
  • Fill up the Application Form ( print the form by clicking here )
  • Attached the Original Certificate from the Qatar Chamber of Commerce . (view sample)
 

2. Diners Club

      Forwards the application to FEXCO
 

3 .FEXCO-Qatar 

  • Removes all ineligible Invoices and returns to customer ( with  explanations)
  • Makes any necessary adjustment to valid invoices for items which cannot be claimed.
  • Sends acknowledgment receipt to Diners Club to be forwarded to customer .
  • Sends all the application to FEXCO Middle East .
 

 4. FEXCO-Middle East  

  • Completes official forms and sends the application to the relevant refunding authorities at the appropriate time.
  • Sends a regular statement and progress report on quarterly basis.
  • Keeps in regular contact by telephone, fax, post through the FEXCO agent ( Fexco -Qatar ) .
 

5. Customs I Refunding Authorities

  • Processing for VAT Refund with maximum 6-7 months.

  • Issue Vat Refund and send it to Fexco Middle East along with Original Invoices.

 

6. FEXCO-Middle East  

  • Upon receiving the VAT refund from Refunding Authorities, FME will Prepare the VAT transfer to FEXCO Qatar along with the VAT Statement and Original Invoices .
 

7 .FEXCO-Qatar 

  • Transfers the Vat Refund to the customer through Diners Club
Note: Each company is entitled to a maximum of four refund application to each country each year. Most European countries operate on January 1 to December 31 current year, basis with final application being accepted until 31 March of the following year. The only exception is United Kingdom which operates on a July 1 to June 20 with final application being accepted until 31 September for this year. All Vat refunds are subject for the approval from the Refunding Authorities with out prior notice.

 


BASIC REQUIREMENTS FOR RECLAIM OF VAT ( As on 01st January 2000 )

 

1. A CERTIFICATE OF STATUS OF BUSINESS PERSON

 

This form must be completed signed and stamped by your local Chamber of Commerce. It certifies that your company is registered for business. A certificate is required for EACH country that you wish to claim form, It is valid for one year from the date of issue.

 

2. FEXCO TAX RECLAIM APPLICATION FORM

Kindly complete this form in Block Capitals

Please ensure that the names of all the business travellers are listed along with the purpose of their trip ( Continue on a separate sheet of Company headed paper if necessary ). One application form is required for EACH country that you wish to claim form

 

3. ORIGINAL INVOICES- as described below:

 

Name and address of the Supplier

Supplier 's VAT registration number

Date of issue of the invoice Invoice Number

Description and price of the items purchased

All Invoices for over GBP 100 must carry a VAT Analysis Le. Reflect the VAT rate and the actual amount of VAT charged

Kindly note that all invoices be addressed to the Company which is filling the application  

 

Note Carefully:

 Refunding authorities will not accept  

  • Photocopies of Invoices or Duplicate Copies Invoices marked "Information " Invoices marked " View "
  • Invoices marked " Preliminary II Invoices marked II Copy "
  • Invoices marked II Corrected II Credit card receipts
NOTE : There may be additional documentation depending on the country you wish to claim. This information will be supplied to you  based on your requirements.